How to Manage Departmental Faculty and Staff Data

# How to Manage Departmental Faculty and Staff Data

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#### This presentation:
https://bit.ly/2020-04-OpenOffice

## Kyle Skrinak, I.T. Manager 
Web Development and Systems Administration  
https://people.duke.edu/~kds38

#### Trinity College of Arts & Sciences (TCA&S), _now part of OIT_,
### Duke University

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#### This presentation:
https://bit.ly/2020-04-OpenOffice

# What we’re covering today

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## Updating:

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* Updating faculty and staff profile data
* Department group membership not in Scholars
* Assigning administrative assignments

# Who Does What?

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* _Content editors_ are responsible for the content of their website.
* Your _power users_ are responsible for updating profile information
  * Any department member may update his or her profile as well
  * The Scholars list of power users is here: https://about.scholars.duke.edu/locate-power-user
* The _TCA&S team_ is responsible for the reliable operation of our directory 
* The _Scholars team_ manages the Scholars web site and data interaction

# Where to Make Profile Updates?

* We support Duke’s “System of Record.”
* https://directorytool.trinity.duke.edu
  * https://directorytool.trinity.duke.edu/help/profile-data-source  
Handy reference
* scholars.duke.edu
* Your department’s website for any unique profile data
* The next two slides provide a different view of the data sources

![Scholars member data flow](/assets/images/member_in_Scholars.png "Scholars member data flow")

![Non-Scholars member data flow](/assets/images/member_NOT_in_Scholars.png "Non-scholars member data flow")

# Remember

1. Your group’s profile data also goes to trinity.duke.edu’s master directory for all Trinity College of Arts & Sciences members.  
https://trinity.duke.edu/directory
2. You may have to wait up to 48 hours to see your profile changes apply to your web site.
3. What about unpublished department member nodes?

# Who Do I Contact for Help?

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* **Simple rule:** Confirm Scholars profile data. If Scholars data is incorrect, then contact your power user.
* If Scholars profile data is correct, but your website’s data is incorrect, then contact:

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trinitywebsupport@duke.edu  
*And not any single TCA&S staff member’s address, please.*

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# Questions?

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> ?

# Thank You!

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> !